Chapter 1

GENERAL PROVISIONS

    Section 1. Authority. These State Procurement Rules are promulgated by the Department of Administration and Information, General Services Division, Procurement Section, State of Wyoming, also hereinafter referred to as the Division in accordance with W.S. 9-2-1016, 16-6-111, 16-6-201 through 16-6-206, 16-6-116, 16-6-117, 16-6- 401 through 16-6-403, 27-4-413; and supersede and take precedence over any other purchasing rules promulgated by any state agency of the Executive Branch of government, except hereinafter provided by Section 2 Chapter 1.

  Section 2. Coverage. These Procurement Rules shall apply to all agencies, offices, boards and departments in the Executive Branch of government except those noted in W. S. 9-2-1016(b).

  Section 3. Interpretation. The Division shall be solely responsible for providing official interpretations of these rules in case of apparent internal conflicts between rules; when questions arise regarding the application of these rules to specific situations, procedures or policies; or upon the request of an agency head.

  Section 4. Enforcement.

  (a) The Division shall ensure that these rules are enforced, and that the provisions of these rules are applied uniformly and fairly throughout the Executive Branch.

  (b) Agency Responsibility

    (i) Agency heads are responsible for the application of these rules within their agency, and shall ensure that all agency employees comply with the provisions of these rules. Agency heads are responsible for the actions of agency management employees, when they are acting on purchasing matters or on behalf of the agency head.

    (ii) Agency heads shall ensure that, as necessary, employees of the agency are knowledgeable of pertinent provisions of these rules, when such knowledge is required for proper execution of their duties.

  Section 5. Purchasing Policies. The Division may, as necessary, issue written policy statements relating to the interpretation or application of these rules, procedures for the administration of purchasing functions and to other matters which it may consider necessary for proper purchasing procedure. Agency heads shall ensure dissemination of, and compliance with, such policy statements.

  Section 6. Responsibility for Agency Functions. Agency heads shall ensure that the following functions are performed in their agency.

  (a) The establishment and maintenance of internal procedures for administration of purchasing functions.

  (b) The establishment and maintenance of purchasing records and files.

  (c) If warranted by the size of the agency, the designation of a contact position for communication with the Division regarding purchasing.

  (d) As necessary, the issuance of internal agency policies relating to procedures, lines of communication, authority to act in purchasing matters, work unit regulations and other purchasing policy matters not in conflict with the purchasing rules and State purchasing policies.

  Section 7. Savings Clause. If any provisions of these rules or its application to any person or circumstance is held invalid or in conflict with any other provision of these rules, the invalidity shall not affect other provisions or applications of these rules which can be given effect without the invalid provision or application, and to this end the provisions of these rules are severable.