Section 1. Authority. The Department of Family Services (Department) is authorized under W.S. 14-6-602(c), -604(b), -606(b), and W.S. 9-2-2104(a)(vii) to promulgate these rules.
Section 2. Purpose. These rules are adopted to develop procedures to implement uniform information collection standards, methodologies, and best practices for the collection and dissemination of juvenile justice information.
Section 3. Severability. If any provision of these rules or the application therefore to any person, program service or circumstance is declared unconstitutional, held invalid, or beyond the authority conferred upon the Department of Family Service by the Wyoming Legislature, the remaining provisions or applications of these rules shall not be affected by the declaration.
(a) "Aggregate Data" means data that has been collected, combined and summarized together or in other form so that any individual or case level data cannot be identified.
(b) "Application Programming Interface (API)" means an interface that allows multiple software applications and programs to communicate, interact, and exchange information between one another.
(c) "Bona Fide Research" means research planned, systematically collected and processed that would likely be used for publication in scientific journals, greater academic studies or likely contribute to, benefit, evaluate or resolve social problems.
(d) "Criminal Justice Agency" means as defined by W.S. 7-19-103(a)(iii).
(e) "Criminal Justice System" means a system of practices and organizations directed at maintaining social control, deterring and controlling crime, and sanctioning those who violate laws with penalties/sanctions, consisting of law enforcement, courts (municipal, circuit, district and juvenile), and corrections.
(f) "De-identified Data" means data that cannot reasonably be used to infer information about, or otherwise be linked to, an identified or identifiable natural person or person's digital identity, or a device linked to a natural person or personal digital identity, if the government entity that possesses the data takes reasonable measures to ensure the data cannot be associated with a natural person or personal digital identity.
(g) "Department" means the Wyoming Department of Family Services or its designee, including its local offices.
(h) "Identifiable Demographic Information" means a juvenile's name, alias, date of birth and home address.
(i) "Individual Identifiable Data" means a juvenile's full demographic information and details, including their name, social security number, alias, date of birth, home address and all their case level data such as juvenile offense and outcome information.
(j) "Individual Case Level Data" means data or information pertaining to a juvenile's involvement in the juvenile justice system that excludes identifying demographic information.
(k) "Juvenile Disposition Outcome and Completion Information" means the description of the penalties imposed by the court against a delinquent or juvenile for the commission of qualifying offense or criminal act, including but not limited to probation sentence details, restitution details, detention or treatment placement details, and the conclusion or completion of those penalties or orders.
(l) "Juvenile Justice Information System (JJIS)" means an online program and database containing juvenile offender, offense, outcome and completion information of any Wyoming child who has been convicted of a qualifying offense, criminal act, or adjudicated delinquent.
(m) "Juvenile Offender Identification Information" means specific demographic, physical, or geographic information pertaining to a child who has been convicted or adjudicated delinquent, including but not limited to name, race, ethnicity, height, weight, and other distinguishing characteristics.
(n) "Juvenile Offense Identification Information" means description, location and date of the qualifying offense, criminal act, status offense, misdemeanor or other charge in which a child is convicted of in court.
(o) "Local Governmental Entity" means county or state juvenile probation agencies or any other county or state agency responsible for overseeing court ordered delinquency sentences.
(p) "Probation" means as defined by W.S. 14-6-301(a)(v).
(q) "Wyoming Youth Programs" means programs or services operated within the State of Wyoming that support, house, supervise or engage with juveniles involved in local court or other criminal justice systems.
(a) Individuals or entities shall complete initial and annual training offered by the Department prior to accessing and maintaining access to the Juvenile Justice Information System (JJIS).
(b) Users or entities who do not meet the annual training requirement may submit exception requests, in writing, to the Department if they do not complete the annual training timely. The Department may grant the exception or require the training requirement prior to allowing continued access to the JJIS.
(a) In any case in which a juvenile is convicted or adjudicated a delinquent child the court(s) or local governmental entity shall provide juvenile offender identification information, juvenile offense identification information, and juvenile disposition outcome and completion information to the Department pursuant to W.S. 14-6-603(a).
(b) The Department shall report annually to the Joint Judiciary Interim Committee pursuant to W.S.14-6-602(c), the numbers of juvenile record entries, usage of the database including information on accessing the system, requests received and reports disseminated, overall compliance, and participation of the court(s) or local governmental entities.